Calling all AWESOME ADMINISTRATIVE ASSISTANTS in the HOUSTON area!

TrendHR is partnering with a great General Contracting company in the Houston area in search of a ROCKSTAR Administrative Assistant. Please read through the below job duties and requirements. Should this position be right up your alley, please apply!

JOB RESPONSIBILITIES:

  • Maintain office equipment
  • Answer phones
  • Assist in dispatching work orders to techs & sub-contractors
  • Follow up on open work orders
  • Update FileMaker Pro and Service Channel daily entering notes and keeping status’ updated.
  • Process payroll weekly getting hard copies of time sheet to home office as directed by accounting.
  • Typing of letters, memos, notices, etc.
  • Accepting a client request for service & sending the information to the client manager to create a new work order. Assist client managers in creating new work orders when requested.
  • Implement company policies and procedures
  • Maintain office records
  • Assisting estimating and purchasing doing research for products. Ordering materials when requested.
  • Handling travel arrangements
  • Prepare reports
  • Clean office areas
  • Distribution of mail and deliveries
  • Organize mailings & shipping. Insure paperwork is complete for work orders and getting paperwork to home office in timely manner.
  • Check budgets/NTEs/deadlines. Assist in getting NTE raises when needed.
  • Instruct new employees of paperwork/call in/out procedures
  • Issue new subcontractor packets and insure proper certificates and form are executed for new subs.
  • Assist in completing paperwork for accidents.
  • Assist Area Manager in reviewing and approving payables.

Software / Hardware Skills:

  • FileMaker Pro
  • Service Channel

Requirements:

  • Incredibly detail oriented
  • Able to multi task in fast paced environment
  • Can handle anything that is thrown at them
  • No job or task is too large or too small for this person!

This position is near the Humble area.

Think you got what it takes? Apply now!

Job Type: Full-time

Salary: $16.00 to $18.00 /hour